A highly experienced Executive Assistant and Office & Project Operations professional with over 20 years supporting senior leaders in the architecture and design field. Brings a unique blend of operational expertise, creative problem-solving, and cross-functional coordination. Known for calm confidence under pressure, this professional has played a central role in office growth, executive scheduling, system implementation, and project delivery. Seeking a dynamic, design-driven environment where strategic support, initiative, and long-term value are appreciated.

Key Skills and Competencies

• Executive-Level Support & Operations
  Extensive experience supporting C-suite and senior leadership, including calendar and travel management, inbox oversight, meeting logistics, and confidential materials handling. Trusted to represent principals in communications with clients, consultants, and external committees.
• Office Management & Infrastructure Coordination
  Oversaw firm-wide operations, including office administration, facilities oversight, vendor coordination, budgeting, and capital project tracking. Led remodels, managed seating plans, and supported space planning in growing environments.
• Event Planning & Internal Communications
  Directed internal and external event planning from concept to execution, including retreats, board meetings, staff celebrations, and client-facing functions. Skilled in managing logistics, communications, and vendor negotiations.
• Technology & Systems Implementation
  Researched and implemented firm-wide platforms including SAP Concur (expense reporting), Interact (intranet), and Newforma (project information management). Supported onboarding and training across departments, ensuring smooth adoption.
• Project Coordination & Document Control
  Supported multiple large-scale projects by coordinating documents and communications across internal teams and external consultants. Ensured timelines, budgets, and quality standards were met throughout project lifecycles.
• Cross-Functional Collaboration
  Served as a key liaison among HR, Marketing, Finance, and Technology, supporting recruitment, onboarding, marketing initiatives, and administrative process improvements. Provided flexible support wherever operational gaps appeared.

Candidate ID #73530