A highly experienced and detail oriented Project Assistant with 15+ years supporting engineering and environmental consulting teams within the AEC industry. Specializes in contract administration, financial reporting, invoicing, and document control for multi-million-dollar infrastructure and environmental projects. Known for the ability to manage project lifecycles, ensure regulatory compliance, and provide operational support to cross-functional teams, they play a critical role in driving project efficiency and client satisfaction.

With extensive experience collaborating across public agencies, consulting firms, and technical teams, they bring a systems oriented mindset and a client service approach to every engagement. Adept in project coordination, vendor management, and internal process optimization, they contribute to high-performing teams and consistently exceed performance goals in complex, deadline-driven environments.

Key Skills and Competencies

• Project Coordination & Lifecycle Management
  Over two decades of experience supporting civil and environmental engineering teams across all phases of project delivery; from setup to closeout. Skilled in maintaining project data, documentation, and schedules to ensure smooth workflows and successful outcomes.
• Contract Administration & Financial Reporting
  Manages consulting contracts including budget tracking, earned value reporting, invoice preparation, and compliance monitoring. Works closely with legal teams to review contracts and draft amendments, MSAs, and subconsultant agreements.
• Subconsultant & Vendor Management
  Coordinates invoicing and payment processing for subconsultants and vendors, ensuring coding accuracy and alignment with project budgets. Serves as a key liaison between internal teams and external partners to resolve inquiries and maintain financial clarity.
• Document Control & QA/QC
  Expert in developing, reviewing, and formatting project deliverables, correspondence, and reports with precision and attention to detail. Supports quality assurance workflows and manages secure document storage using SharePoint and other systems.
• Client & Relationship Management
  Experienced in working directly with clients. Known for building trust based relationships and delivering high quality administrative and financial support that enhances client satisfaction.
• Resource Planning & Scheduling Support
  Supports project managers with resource planning, staffing coordination, and scheduling documentation. Provides ongoing administrative support to technical staff to optimize time, resources, and deliverable tracking.
• Operational Tools & Technical Proficiencies
  Advanced proficiency with Microsoft Office Suite, Adobe Acrobat, SharePoint. Experienced in file archiving, performance tracking, and use of financial and document management platforms.

Candidate ID #90061